page graphicHelp for Scanning Documents

Step Summary:

  1. Open the scanner and insert document for scanning
  2. Start the scanning application
  3. Choose format (e.g., color, black/white, etc.)
  4. Choose option to describe document's layout to scanner
  5. Choose document's output destination
  6. Start the scan
  7. Save the scanned file in Word or PDF format (File -> Save As)
  8. Close OmniPro
  9. Remove the original document from the scanner

 

Step 1 -- Open the scanner and insert document for scanning:

Open the Canon scanner as shown by pulling up on the lid.

example picture step 1

Place your document face up on the scanner as shown.  

example picture step 2

  Step 2 -- Start the scanning application:

Click on the OmniPage Pro 15 icon to start the application.

 example picture step 2

You will see the following screen.

second example picture step 2

Step 3 -- Choose format (e.g., color, black/white, etc.):

Depending upon the kind of document you intend to scan, choose the appropriate option under the number 1 icon.

example picture step 3

We will choose Scan Color; you could choose Grayscale or B&W as well.  

Step 4 -- Choose option to describe document's layout to scanner:

You can further define the kind of document you are trying to scan by selecting its format, i.e. if the document contains only columns or a table etc. If you are not certain what to pick, just use the default "Automatic" setting.

example picture for step 4

Step 5 -- Choose document's output destination:

You may also select whether you would like to just copy to clipboard to paste it to your document of choice etc. We recommend you to select the default "Save as File" option.

example picture for step 5

Step 6 -- Start the scan: 

Now we are ready to scan, Click on the icon that looks like a PLAY button on a VCR and reads "1-2-3". This will start the scanning.

example picture for step 6

The application will begin scanning the document.

example pictures for step 6

When the document is scanned, you will be prompted to start proofreading the document in the following window:

example picture for step 6

You can choose to "Ignore" this occurrence, "Ignore All" occurences, or you could edit the words here.

If for some reason the proofreading is stopped you will see the following window appear:

second example picture for step 6

Click on "Resume" to get back to proofreading the document.

You might also get the window:

 third example picture for step 6
   
Click on "Cancel" and then Click "Resume" (if applicable).

When you are done proofreading the document, Click on the "Close" button to close this window:

example pictures for step 6

Step 7 -- Save the scanned file:

The document has been scanned, and we are ready to save our document onto a WORD or a PDF format. Click on "File/save". The save box will appear and will look like this:

example picture for step 7

Here is where you select the format of the saved document. Click on the drop down menu right next to "Files of type" and you can select Microsoft Word 2000/XP, PDF etc.

example picture for step 7

Select the appropriate File type, give your file a name, select the location at which you are going to save the document (e.g. flash drive or the Desktop if you will email the document) and click "OK".

Step 8 -- Close the scanner application:

Your document is now scanned, converted to Word or PDF format (or whatever you chose) and saved. You can close OmniPro by clicking on the "close" button at the top right end of the screen. 

example picture for step 8

You will be prompted if you would like to save the OmniPro document. You have already saved your document in a previous step, and you do not need to save the current (OmniPro) document.

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Go ahead and click on "No".

You have successfully scanned, converted, and saved your document!

Step 9 -- Remove the original document from the scanner:

Don't forget! Remove your originals from the scanner!!

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